3 Stages Tenant mobile app development

Notes:
Fixed Price Requirement: The contractor must provide a proposal with a fixed price. Proposals without a fixed price will not be considered.
Evaluation Criteria: Proposals will be evaluated based on:
Clarity and strength of the proposal – 10%
Relevant prior experience (please provide relevant samples) – 30%
Proposed pricing – 30%
Historical performance and track record – 30%
Focus on UI/UX and Scalability: The selected developer is expected to deliver:
A user-friendly and aesthetically pleasing UI/UX.
A scalable core architecture that allows for future expansion.
Adherence to provided brand guidelines, which will be shared post-agreement.
 
Project Overview
The Real Estate Tenant App is designed to streamline relationship management among tenants, landlords, compound management, and service providers. The development process will progress through three stages/versions, with each stage introducing additional features and functionality.
Key highlights of the project:
Platform Support: The app will be available for both iOS and Android platforms.
Web Version: A fully functional web version of the app will be developed alongside the mobile versions.
Multi-Language Ready: Supports multiple languages, including RTL (Right-to-Left) languages, with an easy-to-translate interface.
Standard API Integrations: Seamless connectivity with systems such as Odoo and other third-party platforms.
Comprehensive Documentation: Detailed technical documentation will accompany the project to support future updates, scaling, and development efforts.
 
Stage 1: Basic Version
Objective:
Deliver the foundational app functionality to support essential operations like tenant communication, maintenance requests, and payment reminder/notification.
 
Key Features:
Tenant Communication: Direct messaging with landlords and compound management.
Maintenance Requests: Submit and track requests with photo/video attachments.
Payment Reminder: View payment history and notify about coming payments for rent, electricity, water and internet.
Secure Login: signup with OTP-based for tenant accounts.
Database: Centralized storage for tenant, landlord, and property information.
Multi-Language Support: Support for multiple languages, including RTL languages, with an easy-to-translate interface.
Push Notifications: to update tenant and inform them about new updates, changes, upcoming events, and other important information. 
Administrative Panel: A basic administrative panel. This feature streamlines the process of managing multiple properties by providing a centralized platform for service providers to oversee all their requests. It also allows them to communicate efficiently with tenants / renters through in-app messaging. It is required also to have a Superadmin that can assign the features and roles for each user i.e. stakeholders, tenant, landlord, different service provider, and compound management.
It is required to have a web version of the app along with the mobile app.
 
 
Technical Scope:
Platforms: iOS (Swift/React Native) and Android (Kotlin/React Native).
Backend: Node.js or Python with a scalable database (PostgreSQL or MySQL).
Deployment: This is beta version, which will be lunch to enable end user testing but with limited functionality release.
 
Language and Translation
Include an easy-to-use language switcher.
Ensure full support for RTL languages (e.g., Arabic).
Use localization libraries like i18next or Google Firebase Translation.
Maintain translations in JSON or YAML files for easy updates.
Test UI for proper rendering of RTL languages.
 
 Development Guidelines
Project Management:
Use a tool like Trello, Asana, or Jira to track tasks and milestones.
Version Control:
Use GitHub or GitLab for repository management.
 
Deployment Instructions
Deployment-ready code with Git repository access.
App Store Submission: Follow Apple’s guidelines for iOS deployment.
Play Store Submission: Ensure compliance with Google’s policies for Android.
Testing: Use TestFlight for iOS and internal testing for Android.
Beta Launch: Gather feedback from a small group of users before full release.
 
Timeline: To be suggested by developer
 
Note: Suggest Buffer Time: Include buffer time in the timeline for user testing and addressing feedback  
Stage 2: Integration with Third Parties Version
Objective
Enhance app functionality by integrating third-party platforms and expanding backend capabilities to offer a more seamless and robust experience for all stakeholders.
Key Features
Bug Fixes and Updates:
 Address all bugs and feedback from Version 1 to ensure a stable and improved foundation.
ERP/CRM Integration:
 Enable seamless data exchange with systems like Odoo to streamline tenant and property management workflows.
Payment Gateway Integration:
 Support a variety of online payment methods, including credit cards, digital wallets, and bank transfers, to facilitate effortless payment processing.
Utility Meters Integration:
 Automate readings and updates for electricity and water meters, ensuring transparency and accuracy in utility billing.
Analytics & Reporting:
 Introduce analytics dashboards to provide insights into tenant activity, payment trends, and system performance.
Property Listing Integration:
 Enable compound management to display and manage available properties within the app, complete with photos and descriptions.
Role-Based Backend Access:
 Implement tiered access for different user roles, including tenants, landlords, compound managers, and service providers, ensuring data privacy and efficient management.
Technical Scope
API Development:
 Design and implement RESTful APIs to facilitate integration with third-party systems and platforms.
Security Enhancements:
 Strengthen encryption protocols for secure data exchanges and enhance access controls for all user roles.
Testing:
 Conduct comprehensive testing to ensure smooth API functionality, seamless integration with external systems, and overall app stability.
Deployment Instructions
Code and Repository Access:
 Provide deployment-ready code along with access to the Git repository for version control.
App Store Submission:
 Prepare and submit the updated app for iOS deployment in compliance with Apple's guidelines.
Play Store Submission:
 Ensure the app meets Google’s policies for Android deployment.
Testing:
 Use platforms like TestFlight for iOS and conduct rigorous internal testing for Android to identify any issues.
Semi-Final Launch:
 Roll out the app to a larger group of users for extensive feedback and validation before the official release.
Additional Recommendations
Data Migration:
 Plan for data synchronization between existing databases and newly integrated third-party systems to avoid disruptions.
Error Handling:
 Implement robust error-handling mechanisms for API failures, such as retries and user-friendly error messages.
Scalability:
 Ensure that the backend architecture can handle increased data and traffic from new integrations.
Timeline
The timeline for Stage 2 should be proposed by the developer, factoring in the complexity of integrations and feedback from the semi-final launch.
This stage is critical for creating a more comprehensive and user-centric app while preparing for future scalability and advanced features.
Stage 3: Fine-Tuning and Full Documentation
Objective
Refine the app with advanced features, performance optimizations, and thorough documentation to support scalability, future development, and maintenance.
Key Features
Bug Fixes and Improvements:
 Resolve all issues and implement improvements based on feedback from Version 2.
Fine-Tuned Performance:
 Optimize the app for scalability, faster load times, and minimal latency, ensuring a seamless user experience even during peak usage.
Comprehensive Documentation:
Provide detailed documentation to support developers in future updates and scalability. Key areas include:
System Architecture: A high-level overview of the app's structure and components.
API Endpoints: Clear documentation of all API calls, parameters, and expected responses.
Deployment and Localization Guides: Step-by-step instructions for deploying the app and adapting it to new languages or regions.
Developer Guidelines: Best practices for adding new features, troubleshooting, and maintaining code quality.
Technical Scope
Performance Tuning:
 Refactor database queries, backend logic, and API workflows for optimal efficiency.
Analytics Tools Optimization:
 Ensure that analytics provide actionable insights, including user engagement metrics, system performance trends, and operational reports.
Documentation Tools:
 Use industry-standard tools like Markdown, Doxygen, or Confluence to create structured and easily accessible documentation.
Deployment Instructions
Code and Repository Access:
 Provide deployment-ready code with access to the Git repository for version control.
App Store Submission:
 Submit the finalized app to the Apple App Store, adhering to all guidelines and ensuring seamless approval.
Play Store Submission:
 Ensure compliance with Google Play policies for Android deployment.
Testing:
Use TestFlight for iOS and conduct extensive internal testing for Android.
Perform load testing and real-world scenario testing to identify any remaining issues.
Final Launch:
 Release the app to all users with comprehensive feedback collection mechanisms. Any significant limitations identified will prompt an immediate update to address them.
Additional Recommendations
User Support and Training:
 Develop user manuals or tutorials to onboard stakeholders effectively.
Scalability Assessment:
 Conduct stress testing to ensure the app can handle future growth in users and features.
Feedback Loop:
 Establish a feedback loop with users to continually refine and enhance app functionality.
Timeline
The timeline for Stage 3 will be proposed by the developer, considering the complexity of the tasks and feedback from the final testing phase.
This stage ensures the app is fully optimized, scalable, and well-documented, ready for long-term success and adaptability.
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