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Administrative & Secretarial Personal / Virtual Assistance

Administrative Coordinator/ Assistant

$15/hr Starting at $30

  • Manage and organize day-to-day office tasks for clients, ensuring a smooth operation.
  • Maintain office supplies and ensure materials are restocked when necessary.
  • Handle phone calls, emails, and other forms of communication on behalf of clients.
  • Email and Calendar Management:
    • Monitor and organize email inboxes, responding to inquiries and forwarding important emails.
    • Schedule, coordinate, and manage appointments, meetings, and events for clients.
    • Set reminders, appointments, and alerts to ensure that deadlines and commitments are met.

    • Document and File Management:

      • Prepare, proofread, and format documents, reports, and presentations as required.
      • Organize both physical and digital files to ensure efficient retrieval and secure storage.
      • Manage contracts, invoices, and other important business documents.

    • Customer Support:

      • Handle client/customer inquiries via email, chat, or phone.
      • Process orders, follow up with clients, and provide basic customer service.
      • Assist with onboarding new clients or managing customer relationships.
      • Data Entry and Database Management
    • Input data into CRM systems, spreadsheets, or databases.
    • Update and manage customer or client information in databases.
    • Compile and organize data for reporting or analysis.

    • Social Media and Online Presence Support:

      • Assist with scheduling and managing posts on social media platforms using tools like Buffer, Hootsuite, or others.
      • Help draft and proofread social media content, email newsletters, and blogs.
      • Conduct research to find relevant content, hashtags, or updates to share on social media.

About

$15/hr Ongoing

Download Resume

  • Manage and organize day-to-day office tasks for clients, ensuring a smooth operation.
  • Maintain office supplies and ensure materials are restocked when necessary.
  • Handle phone calls, emails, and other forms of communication on behalf of clients.
  • Email and Calendar Management:
    • Monitor and organize email inboxes, responding to inquiries and forwarding important emails.
    • Schedule, coordinate, and manage appointments, meetings, and events for clients.
    • Set reminders, appointments, and alerts to ensure that deadlines and commitments are met.

    • Document and File Management:

      • Prepare, proofread, and format documents, reports, and presentations as required.
      • Organize both physical and digital files to ensure efficient retrieval and secure storage.
      • Manage contracts, invoices, and other important business documents.

    • Customer Support:

      • Handle client/customer inquiries via email, chat, or phone.
      • Process orders, follow up with clients, and provide basic customer service.
      • Assist with onboarding new clients or managing customer relationships.
      • Data Entry and Database Management
    • Input data into CRM systems, spreadsheets, or databases.
    • Update and manage customer or client information in databases.
    • Compile and organize data for reporting or analysis.

    • Social Media and Online Presence Support:

      • Assist with scheduling and managing posts on social media platforms using tools like Buffer, Hootsuite, or others.
      • Help draft and proofread social media content, email newsletters, and blogs.
      • Conduct research to find relevant content, hashtags, or updates to share on social media.

Skills & Expertise

Administrative AssistantCommunication SkillsCorrespondence ManagementData ManagementExecutive AssistantManagementOffice AssistantOffice ManagementPersonal AssistantRecords ManagementSecretarial SupportTime Management

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