Entering Data: Accurately inputting data from various sources, such as physical documents, electronic files, or online forms, into a computer system or database. This may involve typing, scanning, or using optical character recognition (OCR) tools
Verifying Accuracy: Reviewing entered data for errors, inconsistencies, or missing information. Conducting data validation checks to ensure accuracy and completeness. Cross-referencing data against source documents or databases to identify and resolve discrepancies
Data Cleansing: Identifying and correcting errors or inconsistencies in data. Removing duplicate entries or redundant information. Standardizing data formats or values to maintain consistency
Data Maintenance: Updating and maintaining existing data in the database. Making changes, additions, or deletions as required. Ensuring data is kept up to date and reflects the most current information available
Data Security: Adhering to data security and privacy protocols to protect sensitive or confidential information. Maintaining strict confidentiality and handling data in compliance with relevant laws and regulations
File Management: Organizing and managing electronic or physical files associated with the data entry process. Creating folders, naming files, and maintaining proper documentation and records
Reporting and Documentation: Generating reports or summaries of entered data as required. Documenting data entry processes, procedures, and any issues or challenges encountered.
Recording Financial Transactions: Accurately recording financial transactions, including purchases, sales, receipts, and payments, into the appropriate accounting software or ledgers. This involves entering data from source documents, such as invoices, receipts, and bank statements
Maintaining General Ledgers: Updating and maintaining general ledger accounts by posting journal entries. Ensuring the accuracy and completeness of ledger entries, including accounts receivable, accounts payable, cash, and other relevant accounts
Reconciling Accounts: Performing regular reconciliations to compare financial records and transactions with bank statements, credit card statements, or other relevant documents. Resolving any discrepancies or errors identified during the reconciliation process
Managing Accounts Payable and Receivable: Maintaining accurate records of vendor invoices, tracking payments due, and processing payments to suppliers. In the case of accounts receivable, monitoring customer payments, following up on outstanding balances, and managing collections if necessary