A Data Entry Clerk is responsible for transferring data from paper formats into computer files or database systems. Their transfer of data happens manually or using scanners. They type in customers' information and create spreadsheets, verifying them against source documents at different stages during the process.
- Fast typing skills; Knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Good command of English both oral and written and customer service skills
- Great attention to detail
- High school degree or equivalent
- A Data Entry Clerk needs to have good communication skills, fast typing, and accuracy. A high concentration level is necessary. They must stay focused on their task while working with limited distractions from other things. Working with technology is also essential, as they work primarily from a computer.
- A Data Entry role involves entering data from various sources into the company computer system for processing and management. A candidate working in data entry will need to efficiently manage a large amount of information that is often sensitive or confidential. The integrity of any company is based on the data they produce which validates the importance of the Data Entry position. Any information inputted by the Data Entry team will then be used by other people for reference or reports.
- Preparing and sorting documents for data entry
- Entering data into database software and checking to ensure the accuracy of the data that has been inputted
- Resolving discrepancies in information and obtaining further information for incomplete documents
- Creating data backups as part of a contingency plan
- Responding to information requests from authorised members
- Testing new database systems and software updates
- Most companies will not require any formal education for Data Entry roles. However, there are skills that are expected in order to perform this role efficiently, and these competencies should be part of a Data Entry job description:
- Computer literacy and familiarity with various computer programs such as MS Office (formal computer training may be advantageous in progressing in this career)
- Attention to detail
- Knowledge of grammar and punctuation
- Ability to work to time constraints