- provide general secretarial / administration support to senior managers & directors - organizing external / internal meetings - liaising with other staff regulatory authorities, suppliers and clients etc. - Responsible for answering & screening telephone calls & face to face enquiries. - Making appointments and arranging travel and accommodation for executive and junior staff internationally. - Maintaining and enhancing the working environment of the department. - carrying out routine administrative duties like photocopying and filing etc. - Dealing with incoming emails, faxes and post. - producing board meeting papers, agendas, and facilities for meetings. - promoting a professional image of the company. - Responsible for stationery acquisitions. - involved in recruitment, budgets & accounts, managing junior staff & hr. issues. - managing of head office building and equipment (buying chairs and equipment, repairs, maintenance - transcriptions (intimidate) English to english - small company book keeping - building management - conference co-coordinator