Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting
conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board
meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and
regulations set in bylaws regarding Board matters.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the
organization, including: assisting with special projects; designing and producing complex documents, reports,
and presentations; collecting and preparing information for meetings with staff and outside parties; composing
and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense
and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to
the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course
of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities,
following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment
and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
• Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and
procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of
vendors and purchase equipment, services, and supplies necessary for operation of organization.