Executive Support

Summary:

• Executive assistance, including schedule management and correspondence.
• Event planning and logistics (e.g., team off-sites, conferences).
• Travel coordination and expense reporting.
• Internal communication and reporting support for leadership teams.

Please find below a deeper description:

• Calendar and Time Management: Manage and optimize executives’ calendars to ensure their time is aligned with strategic priorities. Handle scheduling of internal and external meetings, preventing overlaps, and leaving sufficient preparation time for key events.
• Travel Coordination: Organize complex travel arrangements, including flights, accommodations, and ground transportation, while maintaining detailed itineraries. Provide support for changes or emergencies during travel.
• Inbox Management: Filter, prioritize, and respond to emails on behalf of executives to ensure timely communication and action. Draft and edit correspondence with a professional tone.
• Strategic Liaison: Act as the point of contact between executives and other departments, stakeholders, or external partners. Communicate executives' priorities and ensure alignment across teams.
• Reporting and Data Compilation: Compile and analyze data to prepare reports, dashboards, and executive summaries. Provide insights to aid in decision-making.
• Vendor and Expense Management: Manage expense reports, vendor contracts, and procurement processes for executive-level requirements. Ensure timely reimbursements and compliance with company policies.
• Special Projects Management: Take ownership of specific high-priority initiatives or projects assigned by executives. Coordinate resources, set timelines, and track progress to ensure project success.
• Event Planning and Coordination: Plan and execute executive-level events, such as board meetings, offsite retreats, and client dinners. Manage logistics, venue selection, catering, and communication.
• Process Optimization: Identify inefficiencies in workflows related to executive operations and recommend process improvements to save time and reduce workload.