I am a professional and you will be surprised with the final quality of my work.I shall Copy Typist, inputs data into database systems and periodically creates reports based on the information. Their main duties include updating the company database, digitising physical records and preparing periodic reports.
- Preparing and sorting documents for data entry
- Entering data into database software and checking to ensure the accuracy of the data that has been inputted
- Resolving discrepancies in information and obtaining further information for incomplete documents
- Creating data backups as part of a contingency plan
- Responding to information requests from authorised members
- Testing new database systems and software updates.
- prepare, compile and sort documents for data entry
- check source documents for accuracy
- verify data and correct data where necessary
- obtain further information for incomplete documents
- update data and delete unnecessary files
- combine and rearrange data from source documents where required
- enter data from source documents into prescribed computer database, files and forms
- transcribe information into required electronic format
- scan documents into document management systems or databases
- check completed work for accuracy
- store completed documents in designated locations
- maintain logbooks or records of activities and tasks
- respond to requests for information and access relevant files
- print information when required
- comply with data integrity and security policies
- maintain own office equipment and stationery supplies
- Education and Experience
- High school diploma
- formal computer training an advantage
- proficient in relevant computer applications such as MS Office
- accurate keyboard skills and proven ability to enter data at the required speed
- knowledge of correct spelling, grammar and punctuation
- knowledge of clerical and administrative procedures
- Key Competencies and Skills
- planning and organizing
- information collection and management.
- Checks, verifies, and edits data coding to ensure compatibility with data entry system and procedural requirements; interacts with department representatives to resolve routine data coding problems.
- Receives and routes associated source paperwork to and from departments; works with department representatives as necessary to facilitate and expedite the efficient flow of documentation, and to resolve routine administrative problems.
- Inputs and retrieves alphabetical and numerical information in prescribed format, knowledge of various computer software packages.
- Creates, maintains, and purges specified data files and logs as required; makes individual and/or mass corrections, modifications, and/or updates to data in files, as appropriate
- Extracts and releases information according to specified criteria and in strict compliance with established policies, procedures and/or regulations; answers questions from client departments and others on specific data as requested, and prepares reports, as specified.
- Ensures strict confidentiality of the client record