• Providing administrative and clerical support (mailing, scanning, faxing, copying, filing).
• Maintaining electronic and/or hard copy filing system.
• Opening, sorting and distributing mail to various professionals in the office.
• Assisting in resolving problems.
• Running errands to post office, office supply store, etc.
• Answering phone calls and taking messages.
• Preparing and editing documents like letters, reports, memos, and emails.
• Scheduling and coordinating meetings, appointments, and travel arrangements for other professionals.
• Taking dictation and maintaining a store of office supplies.
• Recording minutes of meetings.
• Handling requests from other professionals.
• Strictly adhering to office policies and procedures, especially regarding confidentiality.
• Acting as a point of contact for clients.
• Tracking accounting information.
• Helming the reception desk when necessary.
• Coordinating between professionals and departments.