Finance Support:
• Preparing expense report, Generating POs and tracking in Ariba / SAP, e-Pay. Managing accounts payables / receivables
• Budget tracking, invoice tracking, generating reports and Forecasting
Calendar Management:
• Scheduling interviews, meetings, events and training. Tracking meeting invites and clearing calendar conflicts
• Reserving conference rooms, audio/video conferencing and catering. Setting up WebEx meeting
and blocking calendar for an event / OOO
• Arranging visitor badge for external employees / vendors
Vendor Management:
• Adding and maintaining vendor profiles, analyzing Vendor risk management. Generating access and creating / tracking purchase orders
• Ordering supplies and forecasting. Budget tracking and Verifying due diligence form
Admin Support:
• Creating and updating distribution list and Ordering Business cards. Document management, basic internet research, collecting articles and images
• Creating visitor badge / visitor info. On and Off boarding/reactivate/renew/verify contractors
• Account creation & access requests and order hardware and peripherals
Meeting Arrangements:
• Client meetings, conference calls and scoping calls. Travel desk arrangement, visitor pass & badge
• Accounts payable and helpdesk requests. Preparing meeting minutes and recording meeting minutes